Outbound Payments – Enhanced Vendor Management & Check Controls

Release Version: AN_OUTPAY_V7

Release Date: November 25, 2025

Status: Deployed to UAT

Overview

This release expands outbound payment capabilities in AndDone with improvements across vendor management, payment remittance, and check controls. The updates focus on giving insurance teams more flexibility, clearer validation, and better visibility when sending outbound payments.

What’s New

1. Optional DBA Field in Vendor Profiles

What it does:

The DBA (Doing Business As) field is now optional when creating or editing a vendor profile.

How it works:

• Users can save vendor profiles without entering a DBA name.
  
• Vendor creation continues even when a business operates under a single legal name.
  

Why it matters:

Speeds up vendor setup and removes unnecessary blockers during outbound payment preparation.

Customer-facing: Yes

2. Multiple Amount Fields in Payment Remittance

What it does:

Merchants can add multiple amount fields within payment remittance and choose which amount is applied to the check total.

How it works:

• Multiple amount columns can be entered in the remittance table.
  
• Users select the desired amount using the “$” icon.
  
• Only the selected amount is summed and reflected in Check Details.
  

Why it matters:

Supports more complex remittance scenarios while keeping check totals accurate.

Customer-facing: Yes

3. Validation for Check Amounts Over $1,000,000

What it does:

The system now blocks remittance submissions when the total check amount exceeds $1,000,000.

How it works:

• During save or submit, the system evaluates the summed remittance total.
  
• If the amount exceeds $1,000,000, an error message appears and the action is blocked.
  

Why it matters:

Prevents oversized check payments and reduces downstream processing issues.

Customer-facing: Yes

4. Bank Account Selection on Check Details Page

What it does:

Merchants can select which bank account is used before creating a check.

How it works:

• A dropdown lists all merchant-linked bank accounts with check capability.
  
• The default account appears at the top with a star indicator.
  
• If no selection is made, the default account is used automatically.
  

Why it matters:

Gives teams more control over funding sources for outbound payments.

Customer-facing: Yes

5. Vendor Listing Pagination

What it does:

Vendor listings now support pagination instead of a fixed date filter.

How it works:

• Pagination options include 10, 25, or 50 records per page.
  
• The automatic “Last 7 Days” filter has been removed.
  
• All available vendor records are visible by default.
  

Why it matters:

Improves navigation and visibility for teams managing larger vendor lists.

Customer-facing: Yes

Admin Portal Updates

Admin Notifications for Vendor Edits

What it does:

Administrators receive notifications when merchants create or update vendor records.

Why it matters:

Improves oversight and awareness of vendor changes across the platform.

Customer-facing: No

Payment Reference Visibility in Admin Portal

What it does:

Admins can view payment reference details for each outbound payment to help trace check transactions.

Why it matters:

Supports investigation and tracking of outbound payment activity.

Customer-facing: No

Key Takeaway

This release strengthens outbound payment workflows by improving vendor setup, remittance accuracy, and check-level controls. With clearer validation and expanded visibility, insurance teams gain more confidence and flexibility when managing outbound funds.